A
SSOCIATED
N
EWSPAPERS OF
M
ICHIGAN
P
AGE
6
August 24, 2017
MINUTES OF REGULAR ROMULUS CITY COUNCIL MEETING
August 7, 2017
Romulus City Hall Council Chambers, 11111 Wayne Rd. Romulus, MI 48174
1.
Moved by
Crout,
seconded by
Makowski
to accept the agenda as presented.
Motion Carried Unanimously
.
17-249 2A.
Moved by
Wadsworth,
seconded by
Abdo
to approve the minutes of the regular meeting of the
Romulus City Council held on July 24, 2017.
Roll Call Vote
:
Ayes
– Abdo, Barden, Choate, Crout, Roscoe,
Wadsworth.
Nays
– None.
Abstain
– Makowski.
Motion Carried
.
17-250 2B.
Moved by
Abdo,
seconded by
Roscoe
to approve the minutes of the special meeting of the Romulus
City Council held on July 24, 2017 – closed session, Attorney Opinion and open session, Demonstration of New
City Voting Equipment.
Roll Call Vote: Ayes
– Abdo, Barden, Choate, Crout, Roscoe, Wadsworth.
Nays
– None.
Abstain
– Makowski.
Motion Carried
.
3. Petitioner: None
4. Chairperson’s Report:
Mayor Pro-Tem John Barden commented on the “Relay for Life” cancer fundraiser. Members of St. John’s Lodge
spoke about their “Annual Youth Day” which will be held on Saturday, August 26, 2017 from noon until 5:00
p.m.
17-251 4A.
Moved by
Crout,
seconded by
Roscoe
to adopt a memorial resolution for the family of Patricia Webb
Jones.
Motion Carried Unanimously
.
17-252 4B.
Moved by
Wadsworth,
seconded by
Makowski
to adopt a memorial resolution for the family of
Michael A. Plank.
Motion Carried Unanimously
.
4.
Moved by
Choate,
seconded by
Crout
to accept the Chairperson’s Report.
Motion Carried Unanimously
.
5. Mayor’s Report:
Mayor Burcroff presented a video of upcoming City events. The CSX Railroad crossing at Goddard and Shook
Road is currently under repair.
17-253 5A(1).
Moved by
Makowski,
seconded by
Roscoe to
concur with the administration and authorize the
closure of Hunt Street between Goddard Road and Bibbins Street beginning at 8:00 a.m., the closure of Goddard
Road between Moore Street and the railroad tracks beginning at 12:00 p.m. on Friday, September 15, 2017 and
ending at 8:00 p.m. on Sunday, September 17, 2017.
Motion Carried Unanimously
.
17-254 5A(2).
Moved by
Crout,
seconded by
Makowski
to concur with the administration and authorize the
closure of Goddard Road beginning at Wayne Road and ending at Five Points beginning at 7:00 p.m. on Friday,
September 15, 2017; and, re-opening at 10:00 p.m. Friday, September 15, 2017 for the Rotary Parade of Lights.
Motion Carried Unanimously
.
17-255 5B.
Moved by
Makowski,
seconded by
Roscoe
to extend (award) RFP 12/13-36 through June 30, 2018
for licensing and maintenance of the Hyland OnBase modules currently utilized throughout the City with Applied
Imaging at a cost of $11,591.60 as well as any professional services needed from Applied Imaging at an hourly
rate of $160 per hour.
Motion Carried Unanimously
.
17-256 5C(1).
Moved by
Makowski,
seconded by
Wadsworth
to concur with the administration and reject the
only bid received for ITB 16/17-2 for the replacement of the carpet in the concession area of the Romulus
Athletic Center since the bid did not meet the bid’s minimum specifications.
Motion Carried Unanimously
.
17-257 5C(2).
Moved by
Crout,
seconded by
Wadsworth
to concur with the administration to waive the bid-
ding requirements of the Romulus Code of Ordinances, Chapter 39-9 (b) (Material/goods purchases) and allow
for needed carpet to be purchased from ProSource in the amount of $8,81 and for the carpet to be installed at a
cost of $4,597.05 by John Wery in the concession area of the Romulus Athletic Center.
Motion Carried
Unanimously
.
17-258 5D(1).
Moved by
Makowski,
seconded by
Abdo
to concur with the administration and authorize the use
of Liquiforce Inc. (Bid 14/15-03) for part #1 up to a sum of $444,000.00 to CCTV and Rehab Sewer in Sections
of 35 & 36 of the City (Oakbrook and Meadows Subdivisions).
Motion Carried Unanimously
.
17-259 5D(2).
Moved by
Wadsworth,
seconded by
Makowski
to concur with the administration and authorize
the use of OHM to monitor, design, and provide inspection in the amount of $102,000.00.
Motion Carried
Unanimously
.
17-260 5E.
Moved by
Makowski,
seconded by
Roscoe
to concur with the administration and authorize the
mayor and clerk to approve the proposal for professional engineering services with OHM for roadway design:
Ecorse Road Reconstruction, from Vining Road to Merriman Road, intersection improvements on Ecorse Road
at Wayne Road, Merriman Road and Middlebelt Road in an amount not to exceed $521,000.00.
Motion Carried
Unanimously
.
17-261 5F.
Moved by
Wadsworth,
seconded by
Choate
to concur with the administration and authorize the
mayor and clerk to approve the proposal from Wade Trim for professional design and permitting services asso-
ciated with the Vining Road Project in an amount not to exceed $145,000.00.
Motion Carried Unanimously
.
17-262 5G.
Moved by
Roscoe,
seconded by
Makowski
to concur with the administration to introduce Budget
Amendment 17/18-4 to recognize contribution from Seefried Development Services for payment of the cost of
design engineering for Vining and Ecorse Roads, in accordance with the Intergovernmental Road Agreement and
Construction Management Agreement for Project Mercury (Amazon).
FUND/DEPT.
CURRENT
AMENDED
ACCOUNT NO
.
ACCOUNT NAME
BUDGET AMENDMENT BUDGET
Construction Fund – Vining Road Extension – Ecorse Construction
Revenues
402-000-674.297 Contribution from Others - 666,000 666,000
Expense
402-000-980.000 Project Costs
- 666,000 666,000
To recognize contribution from Seefried Development Services for payment of the cost of design engineering for
Vining and Ecorse Roads in accordance with the Intergovernmental Road Agreement and Construction
Management Agreement for Project Mercury. (Amazon).
Motion Carried Unanimously
.
17-263 5H.
Moved by
Makowski,
seconded by
Crout
to concur with the administration to introduce Budget
Amendment 17/18-5 to replace the Romulus Municipal Library front doors ($10,380) and replace staff printer
($400) – approved by the Library Board on July 17, 2017.
FUND/DEPT.
CURRENT
AMENDED
ACCOUNT NO
.
ACCOUNT NAME
BUDGET AMENDMENT BUDGET
LIBRARY FUND
Expenditures:
271-790-970.000 Library– Capital Outlay 77,400 10,780 88,180
Fund Balance
271-000-390.000 Library Fund Balance 149,226 (10,780) 138,446
To replace the Romulus Municipal Library front doors ($10,380) and replace staff printer ($400). Approved by
the Library Board on 7/17/17.
Motion Carried Unanimously
.
17-264
5I.
Moved by
Crout,
seconded by
Makowski
to concur with the administration to introduce
Budget Amendment 17/18-6 to allocate funding for Fire Department copier that was not purchased in the FY
16/17 budget and anticipated to be completed as part of the City-wide Print Management Program in FY 17/18.
FUND/DEPT. CURRENT
AMENDED
ACCOUNT NO
.
ACCOUNT NAME
BUDGET AMENDMENT BUDGET
GENERAL FUND
Expense:
101-336-970.000 Fire – Capital Outlay - 6,950 6,950
Fund Balance
101-000-390.000 Unassigned – Fund Balance 3,100,400 (6,950) 3,093,450
To allocate funding for Fire Department copier that was not purchased in the FY 16/17 Budget and anticipated
to be completed as part of the City-wide Print Management Program in FY 17/18
Motion Carried Unanimously
.
6A. Clerk’s Report:
City Clerk Ellen L. Craig-Bragg spoke about the Special School Election to be held Tuesday, August 8, 2017.
There are two school proposals on the ballot. Clerks from other communities will be visiting to observe the new
voting equipment. Voters can go to Michigan.gov/vote to track their absentee ballot. Clerk Bragg thanked
Mayor Burcroff, Mayor Pro-Tem Barden and Chief of Staff Julie Wojtylko for their support during preparation
for this Election.
17-265 6A1.
Moved by
Choate,
seconded by
Makowski
to approve second reading, final adoption of Budget
Amendment 17/18-3, General Fund, which was introduced at the Council meeting of July 24, 2017.
Motion
Carried Unanimously
.
17-266 6A2.
Moved by
Wadsworth,
seconded by
Makowski
to adopt a memorial resolution for the family of
Alvin Dupree.
Motion Carried Unanimously
.
6B. Treasurer’s Report: None.
7. Public Comment:
A resident requested that the City mow the grass on city-owned property next to his house as coyotes have been
seen among the tall grass. A resident spoke about the “Relay for Life” fundraiser.
8. Unfinished Business:
Mayor Burcroff commented that the administration will follow up on the tall grass/coyote situation.
9. New Business:
Councilman Wadsworth commented on a call he received from a local business owner who found one of his
employees unresponsive and how professional the police and first responders were at doing their jobs.
10. Communication: None.
11.
Moved by
Wadsworth,
seconded by
Roscoe
to adjourn the regular meeting of the Romulus City Council.
Motion Carried Unanimously
.
I, Ellen L. Craig-Bragg, Clerk for the City of Romulus, Michigan do hereby certify the foregoing to be a true
copy of the minutes of the regular meeting of the Romulus City Council held on August 7, 2017.
RM0209 - 082417 2.5 x 15.568
INVITATION TO BID
City of Romulus
ITB 17/18-04 - Project #0155-17-0031
Ecorse Road and Vining Road Construction
The City of Romulus, is requesting sealed bids for the Ecorse Road and Vining Road Construction.
The work includes concrete road construction, water main, sanitary, storm sewer, traffic signal, side-
walk and restoration.
A mandatory pre-bid meeting will be held on Wednesday, September 6, 2017 at 1:00 PM at the City
of Romulus City Hall - Council Chambers, 11111 Wayne Road, MI 48174.
Sealed bids will be received at the office of the City of Romulus Clerk until 2:00 PM local time, on
September 19, 2017. All bids should be clearly addressed:
ITB 17/18-04 - Project #0155-17-0031 Ecorse Road and Vining Road Construction
City of Romulus Clerk's Office
11111 Wayne Road
Romulus, MI 48174
Contract documents for this project shall be on file after 4:00 PM, August 29, 2017, at the City of
Romulus Clerk's Office or may also be examined from the office of the City's Engineer, OHM
Advisors, 34000 Plymouth Road, Livonia, MI 48150 (734-522-6711).
Registered companies can download copies of the bid documents from the MITN Purchasing Group
page of BidNet Direct (
/ ).
Bid security in the form of a Certified or Cashier's Check or bid bond for a sum no less than five per-
cent (5%) of the amount of the Bid will be required with each Bid.
The City of Romulus reserves the right to accept or reject any bid, or waive irregularities in Bids.
No Bid may be withdrawn for a period of one hundred twenty (120) calendar days after the sched-
uled closing time for receipt of the Bids.
Neither the submission of nor acceptance of any bid shall constitute a contract between any bidder
and the City of Romulus. No such contract shall exist without first being approved by a formal action
of the members of the Romulus City Council and only after all required bonds and proof of insur-
ances and copies of endorsements have been received by the City and the agreement is signed by
authorized representatives of the City of Romulus and the successful Bidder.
All questions regarding the project or the ITB documents should be directed only to Mark Loch of
Orchard, Hiltz & McCliment at 734-466-4441 or
.
RM0210 - 082417 2.5 x 6.077
CITY OF ROMULUS INVITATION TO BID
ITB 17/18-06 Two Year Contractual Services Agreement for Pavement Marking
The City of Romulus, Michigan is seeking bids from qualified companies for a two year contractu-
al services agreement for the annual pavement marking of approximately thirty-six miles of Major
and Local Streets as specified by Section 811 of the MDOT Standard Specifications for Highway
Construction.
(1)
Qualified individuals and firms wishing to submit a bid must use the forms provided by the
City. Bid forms and specifications may be obtained from the MITN Purchasing Group page of
BidNet Direct
/). Bids may be rejected unless made on the forms includ-
ed with the bidding documents. Copies of documents obtained from any other source are not con-
sidered official copies.
(2)
Clarifications, modifications, or amendments may be made to this solicitation at the dis-
cretion of the City. Any and all addenda issued by the City will be posted on the MITN system.
All interested parties are instructed to view the MITN website regularly for any issued addenda.
It is the responsibility of the bidder to obtain all issued addenda and acknowledge receipt of said
addenda by including a printed copy of each addendum as part of the required documents for this
solicitation and to list the addendum and sign and date the "Acknowledgment of Receipt
Addenda Form: supplied in the bid documents.
(3)
A total of two copies (one marked "Original" and one marked "Copy") of the bid must be
submitted in a sealed envelope and returned to the
City Clerk's Office
no later than 2:30 P.M.,
Friday,
September 15, 2017
. Bids should be addressed using the bid package label provided in
the ITB documents.
(4)
At approximately 2:45 p.m., local time all timely received bids will be publicly opened and
read.
(5)
The successful Bidder will be required to submit proof of all bonds and insurance required
by the ITB documents and copies of all required endorsements.
(6)
The City reserves the right to postpone the opening without notification and also reserves
the right to reject all bids and to waive any minor informality or irregularity in bids received.
(7)
For additional information contact Lynn A, Conway, City of Romulus, Purchasing Director,
by calling (734) 955-4568 or by emailing
.
Publish: 8/24/2017
RM0211 - 082417 2.5 x 4.739
B
ELLEVILLE
- R
OMULUS
6th Citizens Police Academy applications accepted
The City of Romulus Public
Safety Department is now
accepting applications for the
sixth Citizens Academy Class -
2017 Fall Session. The 15-week
program will commence
Wednesday, Sept. 6, and will
conclude with a graduation cer-
emony on Wednesday, Dec. 13.
Classes will take place from
6:30 - 9:30 p.m. each week at the
Romulus AthleticCenter.
The Citizen Academy pro-
vides Romulus residents and
business owners with a first-
hand overview of both law
enforcement and fire service
functions of theRomulus Public
Safety Department, officials
said. Some of the training top-
ics include Patrol Operations,
Use of Force, S.W.A.T.
Operations, Bomb Squad,
Crime Scene Investigations,
Jaws of Life, Fire Suppression
demonstrations and others.
Instructors for the program
are highly-trained and experi-
enced police officers and fire-
fighters from the City of
Romulus and the Metro-Detroit
area. Participants will be
involved in both hands-on and
classroom training. Recruits
will utilize a, state of the art,
firearms training simulator and
will participate in realistic
“Shoot / Don't Shoot” scenarios.
Applicants must be at least
18 years of age and a Romulus
resident or business owner to
participate. There is no fee for
the program, however appli-
cants should be committed to
the full 15-week program. Due
to the overwhelming response
to the program, applicants must
pre-register for the class. The
class size is limited to 25 stu-
dents.
Applications may be
obtained in person at the
Romulus Police Department, or
downloaded from the City of
Romulus website
lusgov.com/citizensacademy.
Applicants must be at least
18 years of age and a Romulus
resident or business owner to participate.
”
Early warning
Members of the Belleville Rotary Club presented 60 smoke/carbon monoxide
detectors to Sumpter Township for distribution, primarily to low-income seniors
who may not be able to afford the protection devices. Township employees will
handle distribution of the detectors, purchased from Sumpter ACE Hardware at a
significantly discounted price to help in the Rotary effort. Rotarian Julie Hardy,
left, Sumpter Fire Chief Joseph Januszyk, Rotarian Mary Jo Suchy and Sumpter
Township Supervisor John W. Morgan are all smiles during the presentation Aug.
4 at township hall.
To subscribe to The Eagle call 734-467-1900.
