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October 13, 2011
MINUTES OF REGULAR ROMULUS CITY COUNCILMEETING
SEPTEMBER 26, 2011
Romulus City Hall Council Chambers, 11111 Wayne Rd. Romulus, MI 48174
The meeting was called to order at 7:30 p.m. by Mayor Pro-Tem LeRoy D. Burcroff.
Present:
John Barden, LeRoy Burcroff, Linda Choate, William Crova, Celeste Roscoe, William
Wadsworth, Eva Webb.
Administrative Officials in Attendance:
Alan R. Lambert, Mayor
Ellen L. Craig-Bragg, Clerk
Stacy Paige, Treasurer
1.
Moved by Crova, seconded by Barden to accept the agenda as presented.
Roll Call Vote: Ayes
-
Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously.
11-261 2A.
Moved by Wadsworth, seconded by Webb to approve the minutes of the regular meeting
of the Romulus City Council held September 12, 2011.
Roll Call Vote: Ayes
- Barden, Burcroff,
Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
.
4.
Moved by Barden, seconded by Crova to accept the chairperson's report.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
.
11-262 5A.
Moved by Crova, seconded by Barden to award Bid 11/12-02 for the acquisition of a
universal sensor for water leak detection equipment for the City of Romulus Department of Public
Works to the lowest bidding company, SLC Meter Service, Inc. in the amount of $14,970.00.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
.
11-263 5B.
Moved by Wadsworth, seconded by Roscoe to award Bid 11/12-04 to establish unit pric-
ing for cold patch for the six month period starting October 1, 2011 to the two qualifying companies,
Barrett Paving Materials in the amount of $98.45 per ton pickup price and Ajax Materials
Corporation in the amount of $98.50 per ton pickup prices.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth.
Nays
- Webb.
Motion Carried.
11-264 5C.
Moved by Crova, seconded by Choate to concur with the recommendation of Debra
Hoffman, Finance Director, to introduce Budget Amendment 10/11-33 to recognize the reimburse-
ment and the expenditure for the E-light grant approved with Council resolution 11-103.
FUND/DEPT.
CURRENT
AMENDED
ACCOUNT NO.
ACCOUNT NAME
BUDGET AMENDMENT BUDGET
GENERAL FUND
Revenue
101-3110-512.58-41
DCC Cops Grant Revenue
19,050
19,000 38,050
Expense
101-3110-731.80-16
DCC Cops Grant Expense
19,050
19,000 38,050
To recognized the reimbursement and the expenditure for the E-light grant approved
with Council resolution 11-103
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
.
11-265 5D.
Moved by Webb, seconded by Barden to concur with the recommendation of Debra
Hoffman, Finance Director, to introduce Budget Amendment 10/11-34 to recognize unanticipated
library separation costs from the Wayne County System through May, 2011.
FUND/DEPT.
CURRENT
AMENDED
ACCOUNT NO.
ACCOUNT NAME
BUDGET AMENDMENT BUDGET
GENERAL FUND
Expense
101-5120-751.77-60
Contr Svcs/WC Library Contract 147,500
27,824 175,324
Fund Balance
101-0000-390.00-00
General Fund Fund Balance 1,226,389
(27,824) 1,198,565
To recognize unanticipated library separation costs from the Wayne County System through May 2011.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Wadsworth, Webb.
Nays
- Roscoe.
Motion Carried.
11-266 5E.
Moved by Wadsworth, seconded by Crova to concur with the recommendation of Debra
Hoffman, Finance Director, to introduce Budget Amendment 10/11-35 to recognize additional build-
ing permit
revenue.
FUND/DEPT.
CURRENT
AMENDED
ACCOUNT NO.
ACCOUNT NAME
BUDGET AMENDMENT BUDGET
GENERAL FUND
Revenues
101-3910-511.47-70
Building Dept Permits
300,000
27,824 327,824
Fund Balance
101-0000-390.00-00
General Fund Fund Balance 1,198,565
27,824 1,226,389
To recognize additional building permit revenue.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Wadsworth.
Nays
- Roscoe, Webb.
Motion Carried.
11-267 5F.
Moved by Crova, seconded by Choate to concur with the recommendation of Debra
Hoffman, Finance Director, and respectfully request Council's approval of the FY 2010/2011encum-
brances for supplies and services in the amount of $604,896.44.
Roll Call Vote: Ayes
- Barden,
Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
11-268 6A1.
Moved by Webb. seconded by Roscoe to approve second reading and final adoption of
amended City of Romulus Code of Ordinances, Chapter 38, Romulus Employee Pension Plan.
CITY OF ROMULUS
APPENDIX B
CHAPTER 38
ROMULUS EMPLOYEES PENSION PLAN
An Ordinance to amend the City of Romulus Code of Ordinances Chapter 38 Romulus Employee
Pension Plan.
THE CITY OF ROMULUS ORDAINS:
Section 1:Short Title
This ordinance shall be known and cited as the Ordinance Amendment Required by the
Internal Revenue Service in 2011 for Plan Qualification under the Amended Romulus
Employee Pension Plan.
Section 2:
Sec. 38.1.2(m) of the City of Romulus Employees' Pension Plan Ordinance as restated
effective July 1, 2009 is amended effective July 1, 2009 to read as follows:
(m) Compensation means the following:
For all purposes except applying the limitation of Code Section 415,
"Compensation" means for the period in question a Participant's base pay from the City for
services rendered, including Participant Contributions to this Plan and elective contributions
on behalf of the Participant to any eligible deferred compensation plan described in Code
Section 457, but excluding bonuses, overtime pay, Code section 132(f)(4) qualified trans
portation fringe benefits, any City Contribution made to this Plan, any contribution made by
the City to any other pension, profit sharing, insurance, hospitalization or other policy
maintained by the City for the benefit of such Participant, and all other extraordinary and
unusual payments, provided that for AFSCME Participants, base pay shall be calculated by
multiplying such Participant's hourly rate times eight (8) for each day worked and for each
day for which such Participant is entitled to compensation even though such Participant does
not work. Compensation as defined under this paragraph shall exclude any amount
attributable to a period while the individual in question was not a Participant in the Plan.
For the purpose of applying the limitation of Code Section 415, "Compensation"
for a Limitation Year means the sum of (1) and (2) as follows:
(1)the total earned income, wages, salaries and other amounts actually
received (without regard to whether or not the amount is paid in cash) by the
Participant from the City for personal services rendered in the course of employment with the
City, as reportable for federal income tax purposes,
excluding in any event the following
:
(a)contributions to a plan of deferred compensation which are not includable in the
employee's gross income for the taxable year in which contributed, or City contributions
under a simplified employee pension plan to the extent such contributions
a r e
deductible by the employee, or any distributions from a plan of deferred compensation;
(b)amounts realized from the exercise of a nonqualified stock option, or when
restricted stock (or property) held by the employee either becomes freely transferable or
is no longer subject to a substantial risk of forfeiture;
(c)amounts realized from the sale, exchange or other disposition of stock acquired under
a qualified stock option;
(d)other amounts which received special tax benefits, such as premiums for group term
life insurance (but only to the extent that the premiums are not includable in the gross
income of the employee), or contributions made by the City (whether or not under a
salary reduction agreement) towards the purchase of an annuity described in Section
403(b) of the Internal Revenue Code (whether or not the amounts are actually exclud-
able from the gross income of the employee);
plus,
(2)the following types of salary deferrals attributable to such Participant;
(a)all elective contributions made under an Internal Revenue Code Section 401(k) plan,
an Internal Revenue Code Section 125 cafeteria plan, a simplified employee pension
plan as defined in Section 402(h)(1)(B) of the Internal Revenue Code, or an Internal
Revenue Code Section 403(b) tax deferred annuity;
(b)all compensation deferred under an eligible deferred compensation plan as defined in
Internal Revenue Code Section 457;
(c)all employee contributions under government plans that are treated as employer con-
tributions under Internal Revenue Code Section 414(h)(2), including Participant
Contributions picked up and paid by the City under this Plan; and
(d)any amounts not included in taxable income by reason of Section 132(f) of the
Internal Revenue Code.
For purposes of subparagraph 2(a) above, elective contributions made under an Internal
Revenue Code Section 125 cafeteria plan shall include any amounts not available to a
Participant in cash in lieu of group health coverage because the Participant is unable to
certify that such Participant has other health coverage (deemed Internal Revenue Code
Section 125 compensation). An amount shall be treated as an elective contribution made
under an Internal Revenue Code Section 125 cafeteria plan only if the City does not
request or collect information regarding the Participant's other health coverage as part of
the enrollment process for the health plan.
For purposes of applying the Annual Additions limitation set forth in Code Section 415 and sec-
tion 38.4.5 of this Plan, Compensation for a particular Limitation Year with respect to a
Participant shall be those amounts actually paid or made available to a Participant within the
Limitation Year and while he is an Employee. Likewise, for other purposes under the Plan, a
Participant's Compensation with respect to a particular period shall mean his Compensation actu-
ally paid or otherwise made available to the Participant during such period and while he is an
Employee. Except as otherwise specifically provided in the following paragraph, amounts accrued
but not yet paid shall only be taken into account when actually paid or otherwise made available.
Notwithstanding the provisions of the preceding paragraph to the contrary, for purposes of
Code Section 415 and Sec. 38.4.5 of this Plan, Compensation determined with respect to any
Participant for any Limitation Year or Plan Year commencing on or after July 1, 2007, shall
include certain post-termination compensation amounts paid to him by the City by the later of:
two and one-half (2-1/2) months after his termination of employment with the City, or by the end
of the limitation year that includes the date of his termination of employment with the City. Such
post-termination compensation amounts shall include amounts that would have been payable to
such Participant for service during regular working hours or outside regular working hours (such
as overtime or shift differential), commissions, bonuses or other similar amounts, if he had contin-
ued in the employment of the City. In addition, post-termination compensation amounts attributa-
ble to accrued bona fide sick, vacation, or other leave, shall also be recognized as Compensation
under the Plan to the extent the Participant would have been able to use the accrued leave if his
employment with the City had continued.
The annual Compensation of each Participant taken into account for any purpose under the
Plan for any Plan Year or Limitation Year commencing on or after January 1, 2002, shall not
exceed two hundred thousand dollars ($200,000) as adjusted for increases in the cost of living in
accordance with Section 401(a)(17)(B) of the Internal Revenue Code. The cost of living adjust-
ment in effect for a calendar year applies to the Plan Year or Limitation Year beginning in such
calendar year.
If a Plan Year or Limitation Year consists of fewer than twelve (12) months, the Compensation
limit in effect for the calendar year in which such Plan Year or Limitation Year begins shall be
multiplied by a fraction, the numerator of which is the number of months in the Plan Year or
Limitation Year, and the denominator of which is twelve (12).
Section 38.4.6
Sec. 38.4.6 of the City of Romulus Employees' Pension Plan Ordinance restated effective July 1,
2009 is amended effective July 1, 2009 to add the following new paragraph (g):
(g) Notwithstanding anything in this Plan to the contrary, a Participant shall be one hun-
dred percent (100%) vested in all his Accounts in the Plan on the date he completes the requirements
for Normal Retirement other than termination of employment with the City or Court, as described in
the definition of Normal Retirement Date in Sec. 38.1.2(s) above.
Section 3: Repealer
All ordinances or parts of ordinances in conflict with this ordinance are repealed only to the extent
necessary to give this ordinance full force and effect.
Section 4: Savings
All proceedings pending and all rights and liabilities existing, acquired or incurred at the time this
ordinance takes effect are saved and may be consummated according to the law in force when they
were commenced.
Section 5: Severability
Should any clause, sentence, paragraph, subsection or section of this Article be declared void or oth-
erwise invalid, for any reason, by any court, such declaration shall not affect any portion of this
Article other than the part specifically declared to be void.
Section 6: Effective Date
This ordinance shall become effective immediately upon publication in the official newspaper.
I, Ellen L. Craig-Bragg, Clerk for the City of Romulus, Michigan, do hereby certify that the forego-
ing is a true copy of an ordinance duly adopted by the Romulus City Council at its regular meeting
held on the 26th day of September, 2011.
Ellen L. Craig-Bragg, Clerk, City of Romulus, Michigan
Attest: ALAN R. LAMBERT, MAYOR
Within forty-five (45) days after the publication of any ordinance duly passed by the Council, a peti-
tion may be presented to the Council protesting against such ordinance continuing in effect. Said
petition shall contain the text of such ordinance and shall be signed by not less than six percent (6%)
of the registered electors registered at the last preceding election at which a Mayor of the City was
elected. Said ordinance shall thereupon and thereby by suspended from operation and the Council
shall immediately reconsider such ordinance.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
11-269 6A2.
Moved by Wadsworth, seconded by Crova to schedule a study session to discuss
Sanitary Sewer Evaluation Study (SSES) on Monday, October 3, 2011 at 6:00 p.m. to be held in the
City Hall Council Chambers, 11111 Wayne Road, Romulus, MI 41874. (Rescinded - See Resolution
# 11-271)
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
11-270 6A3.
Moved by Barden, seconded by Wadsworth to schedule a study session to discuss an
open-burning ordinance on Monday, October 3, 2011 at 6:00 p.m. to be held in the City Hall Council
Chambers, 11111 Wayne Road, Romulus, MI 48174.
Roll Call Vote: Ayes
- Barden, Burcroff,
Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
11-271 6A2.
Moved by Wadsworth, seconded by Crova to rescind resolution number 11- 269 and to
schedule a study session to discuss Sanitary Sewer Evaluation Study (SSES) on Monday, October
10, 2011 at 7:00 p.m. to be held in the City Hall Council Chambers, 11111 Wayne Road, Romulus,
MI 48174.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
11-272 6B1.
Moved by Roscoe, seconded by Barden to schedule a study session to discuss third and
fourth quarter investments (January - June, 2011) on Monday, October 3, 2011 at 6:30 p.m. to be held
in the City Hall Council Chambers, 11111 Wayne Road, Romulus, MI 48174.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
11-273 10.
Moved by Webb, seconded by Barden to adopt a memorial resolution for the family of
Thelma Mathews.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth,
Webb.
Nays
- None
Motion Carried Unanimously
11-274 11.
Moved by Barden, seconded by Choate to authorize the city treasurer to disburse funds as
listed In Warrant 11-18 in the amount of Seven Hundred Twenty-Two Thousand, Three Hundred
Forty-Three Dollars and Twenty-Seven Cents ($722,343.27).
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Roscoe, Wadsworth, Webb.
Nays
- None
Abstain
- Crova.
Motion Carried.
12.
Moved by Wadsworth, seconded by Roscoe to adjourn the regular meeting of the Romulus City
Council.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
.
I, Ellen L. Craig-Bragg, Clerk for the City of Romulus, Michigan do hereby certify the foregoing to
be a true copy of the minutes of the regular meeting of the Romulus City Council held on September
26, 2011.
Publish: October 13, 2011
caught in them would not be there
for long.
“Coyotes are typically most
active nocturnally,” he said.
“During the day they sit still and
don't even move around. We'll
check thembefore daylight.”
Dodge is also conducting similar
experiments on the Ford Motor
headquarters property in
Dearborn.
Dodge said that while there
have been reports that coyotes
have attacked small dogs in subur-
ban areas, there is not a lot of evi-
dence to suggest they pose a threat
to people.
“They're not dangerous to
humans, per se,” he said. “There's
a lot of speculation about the inter-
action between coyotes and
humans.”
He said he wanted to track the
movements of female coyotes
because there is notmuch informa-
tion about them, in particular. They
are much more difficult to catch
thanmale coyotes.
Dodge said he would return to
the council at a later date to dis-
cuss what he has learned through
his project, too.
“I'll be interested in the results,”
saidCouncilmanWilliamCrova.
him.
“It is a big deal for these kids,”
she said.
Plans now will have the stu-
dents board seven buses on
Nov.21 for arrival in New York
for the parade on Nov. 24. They
will leave for home onFriday, the
25th, Schmidt said.
The students face costs in
addition to their transportation
and lodging, she explained, as
Macy's has some strict require-
ments about outerwear in case of
rain or inclement weather and
the color guard members have to
have track suits.
“They are very specific. They
want to protect the kids. They
don't want anyone to get sick or
hurt,” she said.
To date, Schmidt estimates
that fundraisers like the sale of
water at Art in the Park and
bingo games at the Fall Festival,
among others, have generated
about $50,000, or half what the
bandmembers need.
“We're also going to have our
annual craft show at Plymouth
High School on the Saturday
before we leave-that's another
fundraiser for the trip,” she said.
The last weekend in October,
there will be 12 or 13 marching
bands competing at the high
school campus, which is another
fundraiser for the group.
“That's always a fun event,”
Schmidt said.
Schmidt said that as a former
band member at Canton herself,
she understands the bonds the
kids form while learning the
music and routines.
“Sometimes, this is the very
best part of high school for
them,” she said. “Often, they
form friendships that last a life-
time.”
For information about the
offer at Station 885, located at 885
Starkweather in Old Village, call
(734) 459-0885.
Coyotes
FROM PAGE 1
Band
FROM PAGE 1