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EWSPAPERS OF
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August 29, 2013
MINUTES OF REGULAR ROMULUS CITY COUNCIL MEETING
July 22, 2013
Romulus City Hall Council Chambers, 11111 Wayne Rd. Romulus, MI 48174
The meeting was called to order at 7:30 p.m. by Mayor Pro-Tem LeRoy Burcroff.
Present:
John Barden, LeRoy Burcroff, Linda Choate, William Crova, Celeste Roscoe,
William Wadsworth, Eva Webb.
Administrative Officials in Attendance:
Alan R. Lambert, Mayor
Ellen L. Craig-Bragg, Clerk
Stacy Paige, Treasurer
1.
Moved by Barden, seconded by Choate to accept the agenda as presented.
Roll Call Vote: Ayes
- Barden,
Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None.
Motion Carried Unanimously
.
13-226 2A.
Moved by Wadsworth, seconded by Webb to approve the minutes of the regular meeting of the
Romulus City Council held July 8, 2013.
Roll Call Vote: Ayes
- Barden, Choate, Crova, Roscoe, Wadsworth,
Webb.
Nays
- None.
Abstain
-Burcroff.
Motion Carried
.
13-227 4A.
Moved by Barden, seconded by Wadsworth to grant a no-fee permit to Michael Hayes for the annual
Commons Sub Association Party to be held on Saturday, August 3, 2013 from Noon until 7:00 p.m. and for the
closure of Nottingham and Camden Roads.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe,
Wadsworth, Webb.
Nays
- None.
Motion Carried Unanimously
.
13-228 4B.
Moved by Barden, seconded by Webb to adopt a memorial resolution for the family of Grover
Cleveland Cline, Jr.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
-
None.
Motion Carried Unanimously
.
4.
Moved by Crova, seconded by Roscoe to accept the chairperson's report.
Roll Call Vote: Ayes
- Barden,
Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion Carried Unanimously
.
13-229 5A.
Moved by Wadsworth, seconded by Webb to approve the Senior Alliance Annual Implementation Plan
for Aging Services for fiscal years 2014-2016 as presented.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate,
Crova, Roscoe, Wadsworth, Webb.
Nays
- None.
Motion Carried Unanimously
.
13-230 5B.
Moved by Crova, seconded by Barden to extend Bid Award 11/12-22 to Rey-Mart Asphalt for applica-
tion of hot bituminous mixture for the repair of major and local streets on an as-needed basisalong with any
asphalt repairs for City facilities within the Building and Grounds Department for one year.
Roll Call Vote: Ayes
-
Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None.
Motion Carried Unanimously
.
13-231 5C.
Moved by Choate, seconded by Wadsworth to award RFP 12/13-38 and enter into a one-year contract
with Innovative Computers for hardware/software purchases, computer maintenance and consulting services con-
tingent upon final approval of the City's legal counsel, Kevin Watts, and permission to make hardware and soft-
ware purchases from both CDW Government LLC and Zones, Inc. for one year, contingent upon the contract lan-
guage being finalized and approved by legal counsel.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova,
Roscoe, Wadsworth, Webb.
Nays
- None.
Motion Carried Unanimously
.
13-232 5D.
Moved by Choate, seconded by Barden to introduce Budget Amendment 12/13-14 to cover additional
cost for new police and dispatch hires and fire department physicals. This cost is being covered with unused bud-
geted unemployment funds.
FUND/DEPT.
CURRENT
AMENDED
ACCOUNT NO.
ACCOUNT NAME
BUDGET AMENDMENT BUDGET
GENERAL FUND
Expense
101-2410-724.74-21
HR Employment Processing 25,000
8,000
33,000
Expense
101-2910-729.74-52
Unemployment Insurance 20,000
(8,000)
12,000
To cover additional cost for new police & dispatch hires and fire department physicals. This cost is
being covered with unused budgeted unemployment funds.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None.
Motion Carried Unanimously
.
13-233 5E.
Moved by Wadsworth, seconded by Webb to introduce Budget Amendment 12/13-15 to reflect the
increase in the 2013 summer grass cutting expense (Bid 11/12-4)
FUND/DEPT.
CURRENT
AMENDED
ACCOUNT NO.
ACCOUNT NAME
BUDGET AMENDMENT BUDGET
GENERAL FUND
Expense
101-3210-732.74-17
Ordinance Weed Cutting 55,000
6,000
61,000
Fund Balance
101-0000-390.00-00
General Fund Fund Balance 2,175,812 (6,000)
2,169,812
To reflect the increase in the 2013 summer grass cutting expense ( Bid 11/12-4).
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None.
Motion Carried Unanimously
.
13-234 5F.
Moved by Roscoe, seconded by Barden to introduce Budget Amendment 12/13-16 to cover the addi-
tional cost for the 2013 summer tax bill processing primarily due to legislative changes.
FUND/DEPT.
CURRENT
AMENDED
ACCOUNT NO.
ACCOUNT NAME
BUDGET AMENDMENT BUDGET
GENERAL FUND
Expense
101-1410-714.74-13
Treasurer Tax Roll Preparation 25,000
2,000
27,000
Fund Balance
101-0000-390.00-00
General Fund Fund Balance 2,169,812 (2,000)
2,167,812
To cover the additional cost for the 2013 summer tax bill processing primarily due to legislative
changes.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None.
Motion Carried Unanimously
.
6A1.
No Action Required.
13-235 6A2
. Moved by Webb, seconded by Barden to concur with the recommendation of the Property
Disposition Committee and execute quit-claim deeds (two copies) conveying the City's ownership in road right-
of-way property located at the southeast corner of Wayne and Ecorse Roads.
Roll Call Vote: Ayes
- Barden,
Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None.
Motion Carried Unanimously
.
13-236 6A3. Moved by Barden, seconded by Choate to concur with the recommendation of the Property
Disposition Committee and purchase from the Wayne County Tax Foreclosed Property List -
Parcel 80 066 99 0034 000 on Ozga Road in the amount of $8,359.69.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Wadsworth.
Nays
- Roscoe, Webb.
Motion Carried.
13-237 6A4. Moved by Wadsworth, seconded by Roscoe to introduce Chapter 39, Purchasing Ordinance.
Roll
Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None.
Motion Carried
Unanimously
.
13-238 6A5.
Moved by Crova, seconded by Wadsworth to concur with the Romulus Charter Review Commission
and approve ballot language for three proposals to amend City Charter Chapter 13, Sections 1, 2 and 4 and for
said proposals to be placed on the November 5, 2013 ballot.
CITY OF ROMULUS
Resolution 13-238
Present: Councilpersons: Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth & Webb
Absent: None
At the regular meeting of the Romulus City Council of Romulus, Michigan, County of Wayne, State of Michigan, held
at the Romulus City Hall, 11111 Wayne Road, Romulus, Michigan, on July 22, 2013, the following resolution was
offered by Councilman Crova, and supported by Councilman Wadsworth
A Resolution to place proposed City of Romulus Charter amendments on the November 5, 2013 ballot
.
Proposed Charter Amendment No. 1:
WHEREAS
, the Romulus City Council has determined it is in the best interests of the City to amend Section 13.1 of the
City of Romulus Charter by providing that the dollar amounts at which public works and public improvements projects
must first be advertised for sealed proposals should be set forth in the Romulus Purchasing Ordinance, adopted by not
less than a 2/3 majority of the City Council elect, rather than in the Charter.
WHEREAS,
the proposed amendments to Section 13.1 of the City of Romulus Charter are as follows:
Section 13.1 Limitation.
The City may contract for the performance of any public work or the making of any public improvement or
may perform or make the same itself through its departments, officers and employees; provided, however,
that it shall not itself make any new public improvements or perform public works exceeding an estimated
five thousand dollars ($5,000.00) the applicable amount set forth by the Council in the Romulus Purchasing
Ordinance until it has first advertised for sealed proposals therefore in a paper of circulation within the City.
The City shall have the right to reject any or all such proposals. The Purchasing Ordinance, and any amend-
ments thereto, contemplated under this section, shall have been approved by not less than a 2/3 majority of
the Council elect.
THEREFORE BE IT RESOLVED
that the following proposal to amend Section 13.1 of the City of Romulus Charter
shall be placed before the voters at the election to be held November 5, 2013:
PROPOSAL 1: Section 13.1 currently permits both City contracts for public works and the use of City employ-
ees for such projects, provided that sealed proposals are sought for a public improvement over $5,000 undertaken
by City employees.
The proposed amendment deletes the $5,000 ceiling for projects of public works and public improve-
ments undertaken internally without sealed proposals being sought, and in its place, specifies that the ceiling shall
be set by a purchasing ordinance adopted by a 2/3 majority of the City Council elect.
Shall the proposed amendment be adopted?
[ ]
Yes
[ ]
No
Proposed Charter Amendment No. 2:
WHEREAS
, the Romulus City Council has determined it is in the best interests of the City to amend Section 13.2 of the
City of Romulus Charter by providing that the dollar amount at which material purchases must be subject to competitive
bidding and must first be advertised for sealed proposals should be set forth in the Romulus Purchasing Ordinance,
adopted by not less than a 2/3 majority of the City Council elect, rather than in the Charter.
WHEREAS,
the proposed amendments to Section 13.2 of the City of Romulus Charter are as follows:
Section 13.2 Material Purchases.
No contract shall be entered into by the City for the purchase of any material, tools, apparatus or any other
thing or things, the consideration or cost of which shall exceed seven hundred fifty dollars ($750.00) the
applicable amount set forth by the Council in the Romulus Purchasing Ordinance until after an opportunity
for competitive bidding; and until it has first advertised for sealed proposals in a
paper of circulation within the City. The City shall have the right to reject any or all such proposals. The
Purchasing Ordinance, and any amendments thereto, contemplated under this section, shall have been
approved by not less than a 2/3 majority of the Council elect.
THEREFORE BE IT RESOLVED
that the following proposal to amend Section 13.2 of the City of Romulus Charter
shall be placed before the voters at the election to be held November 5, 2013:
PROPOSAL 2: Section 13.2 currently provides that City purchases over $750 for materials, tools, apparatus or
other things shall not occur until there has been an opportunity for competitive bidding for which sealed propos-
als have been sought.
In place of the current requirement for competitive bidding for these City purchases over $750 of mate-
rials or other things, the proposed amendment authorizes the City Council to specify, in a purchasing ordinance
adopted by a 2/3 majority of the Council elect, the maximum dollar amount of such purchases which may be
undertaken without competitive bidding.
Shall the proposed amendment be adopted?
[ ]
Yes
[ ]
No
Proposed Charter Amendment No. 3:
WHEREAS
, the Romulus City Council has determined it is in the best interests of the City to amend Section 13.4 of the
City of Romulus Charter by providing that the dollar amount at which contracts for material purchases, public works, or
public improvements must approved by a majority of the City Council elect should be set forth in the Romulus
Purchasing Ordinance, adopted by not less than a 2/3 majority of the City Council elect, rather than in the Charter.
WHEREAS,
the proposed amendments to Section 13.4(a) of the City of Romulus Charter are as follows:
Section 13.4 Approval of Contract: Review: Appropriation.
No contract shall be entered into by the City for the making of any public improvement, the performance of
any public work, or for the purchase of materials, tools, apparatus, or any other thing or things, the con-
sideration or cost of which shall exceed one thousand dollars ($1,000.00) the applicable amount set
forth by the Council in the Romulus Purchasing Ordinance until the same shall have been approved by
a majority of the Council elect. The Purchasing Ordinance, and any amendments thereto, contemplated
under this section, shall have been approved by not less than a 2/3 majority of the Council elect. All
contracts prior to submission to the Council shall be reviewed by the Mayor.
No contract shall be made with any person who is in default to the City.
No public work or improvement shall be commenced, nor any contract therefor be let or made, until a valid
specific appropriation to pay the cost thereof shall have been made by the Council from funds on hand
and legally available for such purpose, or until a tax or assessment shall have been levied or bonds
authorized and sold to pay the cost and expense thereof.
City employees and equipment shall be limited to working on City projects.
THEREFORE BE IT RESOLVED
that the following proposal to amend Section 13.4(a) of the City of Romulus Charter
shall be placed before the voters at the election to be held November 5, 2013:
PROPOSAL 3: Section 13.4(a) currently provides that contracts for public improvements, purchases of materi-
als, tools, apparatus, or other things over $1,000 require Council approval.
In place of the current requirement for Council approval of contracts over $1,000 for public improve-
ments and purchases of materials, or other things, it is proposed that the City Council be authorized to specify, in
a purchasing ordinance adopted by a 2/3 majority of the Council elect, the dollar amount of such contracts,
including contracts for public works, in excess of which Council approval is required.
Shall the proposed amendment be adopted?
[ ]
Yes
[ ]
No
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None.
Motion
Carried Unanimously
.
13-239 6A6.
Moved by Barden, seconded by Roscoe to schedule a study session to discuss a proposed Fireworks
Ordinance on Monday, August 5, 2013 at 6:30 p.m. in the City Hall Council Chambers, 11111 Wayne Road,
Romulus, Michigan.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None.
Motion Carried Unanimously
.
13-240 11.
Moved by Barden, seconded by Choate to authorize the city treasurer to disburse funds as listed in
Warrant 13-14 in the amount of Nine Hundred Thirty-Six Thousand, Eighty-Nine Dollars and Seventy-Four
Cents. ($936,089.74)
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Roscoe, Wadsworth, Webb.
Nays
- None.
Abstain
-Crova.
Motion Carried
.
12.
Moved by Wadsworth, seconded by Barden to adjourn the regular meeting of the Romulus City Council.
Roll Call Vote: Ayes
- Barden, Burcroff, Choate, Crova, Roscoe, Wadsworth, Webb.
Nays
- None
Motion
Carried Unanimously
.
I, Ellen L. Craig-Bragg, Clerk for the City of Romulus, Michigan do hereby certify the foregoing to be a true copy
of the minutes of the regular meeting of the Romulus City Council held on July 22, 2013.
Publish:
August 29, 2013
B
ELLEVILLE
- R
OMULUS
Council thanks donor
for refrigerator purchase
Commissioner to be guest speaker
Donations sought
for city garage sale
The CityWide Garage Sale in
Bellevillewill take place Sept. 5-
8 and Belleville Area Museum
member John Juriga, is eagerly
accepting donations for the sale.
Museum Director Katie
Dallos urged residents to dig
deep through their garages,
attics, and storage areas for
items that could be donated to
the sale. She said furniture,
toys, antiques, appliances, tools
and baby items are welcome
donations, but the group cannot
accept clothing or computers.
Juriga can be contacted at
(734) 395-8612 for donation infor-
mation.
Dallos said the sale will sup-
port the Belleville Area
Museum programming sched-
ule, archival collections, and
buildingmaintenance.
Volunteers are still needed to
work during the yard sale,
Dallos noted, and those willing
to help should call the museum,
(734) 697-1944 to signup.
"A tremendous 'thank you'
goes toBellevilleVFWPost 4434
for donating a new American
flag which is proudly flying next
to the museum." Dallos said in a
prepared statement.
The Belleville Area Council
for the Arts will also be working
with the city during the City
WideGarageSales.
The arts council will be coor-
dinating the rental of spaces at
Victory Park during the
Saturday, Sept. 7 and Sunday,
Sept. 8 sale days. Space rental
for the two days is $10.
For more information or to
reserve a space, call at (734) 697-
8123
or
email
president@bellevilleartscoun-
cil.org.
Dallos also said that Harvest
Fest is coming fromnoon until 4
p.m. Oct. 12 and the museum
1919, Model T will be on display,
depending on the weather as
well as many other antiques
fromthemuseumcollection.
A business owner has stepped
up to help a Romulus charity
more used to giving than receiv-
ing.
The owner of Jake's Auto and
Truck Repair purchased a new
refrigerator and freezer for the
Romulus Helping Hands, a food
pantry that provides assistance to
Romulus residents, after Harry
Crout told members of the council
and community of the plight of the
charity last week.
Like many other charitable
organizations throughout the
metro area, the Romulus Helping
Hands had been running low on
supplies since school has let out
for the summer because school-
based donation drives are impor-
tantmeans of stocking shelves.
He asked Romulus officials
and the community at large to
donate to the organization, which
is located at 37510 West Huron Dr.
The food pantry is open from 10
a.m. to 3 p.m. Tuesdays,
Wednesdays and Thursdays. It
serves Romulus residents only
who are referred there either by a
social worker, teacher, minister or
other authority figure andhas pro-
vided that help for decades.
Crout also mentioned the need
for the new refrigerator and freez-
er.
Councilman
William
Wadsworth thanked the business
for their donation and pointed out
that they are also involved in
other causes, too, like the bingo
events and bowl-a-thons that have
helped generate funds for the
Romulus Animal Shelter.
"It's great to have a business-
man get involved in that," he said.
"They really give back to the com-
munity."
Crout said it was important to
remember the Romulus Helping
Hands all year, not just around the
holidays, because they provide
assistance to residents throughout
the year.
"We shouldn't' have any of our
residents going hungry," he said.
For more information or to
donate, call (734) 941-5323.
Wayne County Commissioner
Kevin McNamara will be the guest
speaker at the noon Sept. 17 meet-
ing of the Greater Romulus
Chamber of Commerce.
Reservations for the lunch are
now being accepted. Tickets are
$15 for members of the chamber
and $20 for non-members.
McNamara was appointed to
the Airport Authority Board by the
Wayne County Commission in
September of 2012. The luncheon
will take place at the Holiday Inn
Hotel, 8400 Merriman Road in
Romulus. Registration will begin at
11:30 and lunch will be served at
noon, just prior to McNamara's
talk.
For tickets or more information,
call (734) 893-0694.