A
SSOCIATED
N
EWSPAPERS OF
M
ICHIGAN
P
AGE
2
March 10, 2016
C
ANTON
State of Township: Safe, sound, vibrant
Charter Township of Canton Board Proceedings –March 1, 2016
A regular meeting of the Board of Trustees of the Charter Township of Canton was held Tuesday, March 1, 2016 at 1150 Canton
Center S., Canton, Michigan. Supervisor LaJoy called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance to the
Flag.
Roll Call
Members Present: Anthony, Bennett, LaJoy, McLaughlin, Sneideman, Williams Members Absent: McLaughlin,
Yack Staff Present: Director Bilbrey-Honsowetz, Director Mutchler, Director Faas, Director Trumbull, Fire Chief Meier, Deputy
Chief Hilden, Deputy Chief Newsome, Deputy Chief Stoecklein, Amy Hughesdon
Adoption of Agenda
Motion by Bennett, sup-
ported by Anthony to amend the agenda to add General Calendar Item G-1: Consider Approval of the Selectron Integrated Voice
System Purchase Order. Motion carried by all members present.
Item G-1: Consider Approval of the Selectron Integrated
Voice System Purchase Order. (MSD)
Motion by Bennett, supported by Williams to approve the purchase order for the remain-
ing balance of $40,050 for the Selectron Integrated Response System to be paid from account #101- 372.970_0010. Motion car-
ried by all members present. Motion by Bennett, supported by Williams to approve the following budget amendment: Increase
expenditures: 101-372.970_0010 Capital Outlay Computers $40,050 Increase revenue: 101-000.695 Fund Balance Appropriation
$40,050 Motion carried by all members present. Motion by Bennett, supported by Anthony to move from regular meeting to
Study Session at 6:05 p.m. Motion carried by all members present.
STUDY SESSION TOPICS: TOPIC #1: Legacy Cost
Update. (FBD)
The Board was presented a PowerPoint update by Director Wendy Trumbull. Legacy Cost Update Review the
results of the 12/31/2014 Actuarial Valuation for our Other Post-Employment Benefits (“OPEB”) Update on MERS (Pension)
Assumptions OPEB Actuarial Results 12/31/2014 • Benefits Offered: • Employees who retired prior to 1/1/2013 are covered at
100% for their medical insurance. • NOW: Lowest Cost Medical Plan is covered 100% by Canton Township • Implementation
varied depending on union group, earliest was 1/1/2013. • Dental coverage • Retiree cost equals the cost paid on their last day of
employment. Changes to this years Actuarial Valuation: Implemented self-funded medical plans Migration of some of the retirees
to the self-funded plans Cost sharing of future retirees in the public safety groups Additional assumption change:
People are liv-
ing longer
Township Initiated changes resulted in a $16.6 million reduction in our Actuarial Accrued Liability
UPDATE ON
MERS (PENSION) ASSUMPTIONS
MERS reviewed its actuarial assumptions and updated them with following goals in
mind: To ensure that municipalities have enough assets in their plans to fund the benefits promised to its employees To have each
generation incur the cost of the benefits for the employees providing the service at the time it is being incurred, rather than pass-
ing along the cost to future generations Mortality Rates Table - People are living longer Investment Rate of Return – Decreasing
from 8% to 7.75%Amortization Policy – Gradually reducing amortization period of the unfunded liability What does this mean?
– Our liability is increasing How are we funding this? – MERS has factored these changes into our Annual Required Contribution
and we are funding accordingly.
UPDATE ON MERS (PENSION)
What have we done? Defined Benefit Plan closed to new
hires Bridged down the Pension multiplier Increased employee cost-sharing Employee purchase of Service Credit MERS allows
Employees to purchase service credit, however it is a Township Board decision. Intention is for employees to cover 100% of the
cost for the purchase of years of service. Cost is based on assumptions used by MERS If assumptions are not accurate, then the
cost is not accurate Many communities are no longer allowing employees to purchase service credit. Currently there are several
requests from employees to purchase service credit. Recommendation: Continue to allow purchase of service credit for 90 days.
After 90 days, no longer allow to protect the Township from future liability swings. A complete copy of the PowerPoint presen-
tation is available in the Township Clerk’s Office, 1150 S. Canton Center Road, Canton MI 48188 during regular business hours.
TOPIC #2: 2016 Goals. (Supv)
Supervisor LaJoy, along with Clerk Bennett and the Department Directors, presented the
Township goals for 2016 to the Board. Strengthen Operational Efficiency Have all departments accredited (ALL) Complete a
five-year strategic plan for MSD (MSD) Conduct a joint session with the Township Board and Planning Commission on future
development objectives (MSD) Develop a plan to create iCanton – an integrated permit/utility/property record system
(MSD/FBD) Finalize and adopt Master Plan (CLS) Develop and adopt Strategic Plan (CLS) Utilize technology to improve effi-
ciencies (CIT, HVAC Controls, ACTIVE, Golf Now) (CLS) Expand usage of tools for energy management plan (CLS) Begin to
review the structure of IT Township-wide (FBD) Review and implement a password policy to ensure the security of our systems
(FBD) Review all Finance Policies, identify which ones need updating and prioritize to begin the update process (FBD) Increase
daily on-shift staffing with intended result of meeting community needs and reduction in mutual aid requests (PSD/Fire)
Complete the Community Risk Assessment for accreditation (PSD/Fire) Apply for accreditation (PSD/Fire) Complete Fire
Station #2 flood plain assessment and then consult with committee for direction (PSD/Fire) Complete set-up of Blue Card
Incident Command Simulation Lab and then certify entire command staff (PSD/Fire) Improve training room technologies
(PSD/Fire) Complete design and specifications for department engines and heavy rescue (PSD/Fire) Complete Phase 2 for pri-
ority dispatch plan (PSD/Fire) Complete implementation of ALS engines (PSD/Fire) Implementation of pre-fire survey program
and completion of high risk occupancies by year end (PSD/Fire) Develop and implement quality assurance program for
Emergency Medical Dispatch program (PSD/Fire) Develop a comprehensive community survey program in accordance with
accreditation standards (PSD/Fire) Part One crime reduction by 8% township-wide (PSD/Police) Reduce overdose deaths and
theft related crimes directly tied to dependency through a creative partnership with Growth Works (PSD/Police) Reduce organ-
ized retail crimes through proactive efforts in partnership with retail stores (PSD/Police) Build out domestic violence program to
reduce number of domestic-related crimes via domestic violence programs through partnership with First Step (PSD/Police)
Fully implement the new Crime Suppression Unit (PSD/Police) Audit the existing training systems and methodologies regard-
ing alignment with departmental purpose, mission and goals (PSD/Police) Complete Phase Two of Ordinance Codification
Project (Clerk/ALL) Develop an Election Inspector Training Video which is supported by the current written training materials
(Clerk) Review all HR policies/develop action plan/timeline for updating all policies (HR/Supervisor) Maintain Fiscal Stability
Update sewer and water capital equity charges (MSD/FBD) Develop a tree management plan for trees in the ROW and on
Township-owned properties (MSD & CLS) Initiate the five year update to the Water Master Plan (MSD) Update business plans
and identify new competitors (CLS) Monitor part-time wages vs. projections monthly (CLS) Explore performance contracts –
similar to energy management savings (CLS) Solicit and secure grants (CLS) Meet quarterly with the directors and key managers
to go over Township financial information (FBD) Continue to watch for opportunities to refinance our existing debt obligations
and reduce legacy costs (FBD) Develop the Workforce Cross train staff in clerical positions whenever applicable (ALL) Promote
and encourage professional certifications (ALL) Improve internal communications/actively solicit employee feedback (ALL)
Enhance safety awareness (training videos, safety meetings) (CLS) Develop the new Crime Analyst employee (PSD/Police) Fill
vacant fourth officer in the Special Enforcement Unit (PSD/Police) Focus on measurable outcomes regarding employee engage-
ment in organizational mission, vision, values, goals and purpose (PSD/Police) Encourage new and unique ways to build trust
and legitimacy; ensure community has ownership and pride in its Public Safety Department (PSD/Police) Establish a committee
to review, analyze and recommend an effective performance management system (PSD/Police) Deliver Situational Leadership
Training (HR/Supervisor) Provide High Quality Services Complete Year 2 of the Residential Rental Inspection Program (MSD)
Start-up the fiber Wide Area Network (WAN) Project in partnership with the PCCS District (MSD/FBD) Implement Selectron
for inspection scheduling in the Building & Inspection Services Division (MSD/FBD) Reissue all commercial and industrial cer-
tificates of occupancy using new format (MSD) Enhance environmental awareness and services (CLS) Recycle program at CSC
Add more natural burn areas Age and demographic appropriate programming (emphasis on 55+ population) (CLS) Develop a
plan to maintain and improve Canton facilities (CLS) Finalize the CDBG 5-year Consolidated Plan, including receiving more
community input than in previous years (FBD) Promote the Community Host events to promote Canton to realtors and brokers
(ALL) Continue to develop equitable community partnerships (CLS) Highlight milestones as community benefit (CLS) 25 th
Liberty Fest 20 th Summit Anniversary Educate & Inform Residents Actively promote website services available (public portal
and citizen service requests) (MSD) Utilize new MSD YouTube channel to produce and air videos for residents (MSD) Hold fair
housing seminars for our residents to help educate them on discrimination (FBD) Effective use of technology (ALL) Develop a
new brochure/handout for new residents (ALL)
ADDITIONAL PUBLIC COMMENT:
None
OTHER:
None
ADJOURN:
Motion by Anthony, supported by Sneideman to adjourn at 6:47 p.m. Motion carried by all members present.
_____ Terry G.
Bennett, Clerk
Copies of the PowerPoint as well as the complete text of the Board Minutes are available at the Clerk’s office of the Charter
Township of Canton, 1150 S. Canton Center Rd, Canton, MI 48188, 734-394-5120, during regular business hours and can also
be accessed through our web site
after Board Approval.
EC031016-1288 2.5 x 10.095
CHARTER TOWNSHIP OF CANTON
REQUEST FOR PROPOSAL
NOTICE IS HEREBY GIVEN that the Charter Township of Canton, 1150 Canton Center S., Canton, Michigan will accept sealed
proposals at the Office of the Clerk up to 3:00 p.m. Thursday, March 24, 2016 for the following:
Office Furniture Design, Repair and Installation
Proposals may be picked up at the Finance and Budget Department, on our website at
, or you may contact
Mike Sheppard at: 734/394-5225. All proposals must be submitted in a sealed envelope clearly marked with the proposal name,
company name, address and telephone number and date and time of opening. The Township reserves the right to accept or reject
any or all proposals. The Township does not discriminate on the basis of race, color, national origin, sex, religion, age or dis-
ability in employment or the provision of services.
TERRY G. BENNETT, CLERK
Publish 03/10/2016
EC031016-1291 2.5 x 2.062
CHARTER TOWNSHIP OF CANTON
ACCESS TO PUBLIC MEETINGS
The Charter Township of Canton will provide necessary, reasonable auxiliary aids and services to individuals with disabilities at
the meeting/hearing upon notice to the Charter Township of Canton.
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the Charter Township
of Canton will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs,
or activities.
Employment:
The Charter Township of Canton does not discriminate on the basis of disability in its hiring or employment prac-
tices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title II of
the ADA.
Effective Communication:
The Charter Township of Canton will generally, upon request, provide appropriate aids and services
leading to effective communication for qualified persons with disabilities so they can participate equally in the Charter Township
of Canton's programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other
ways of making information and communications accessible to people who have speech, hearing, or vision impairments.
Modifications to Policies and Procedures:
The Charter Township of Canton will make all reasonable modifications to policies
and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activi-
ties. For example, individuals with service animals are welcomed in the Charter Township of Canton's offices, even where pets
are generally prohibited.
Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to par-
ticipate in a program, service, or activity of the Charter Township of Canton should contact the office of Barb Brouillette, Human
Resources Coordinator, Charter Township of Canton, 1150 S. Canton Center Road, Canton, MI 48188, (734) 394-5260 as soon
as possible but no later than 48 hours before the scheduled event.
The ADA does not require the Charter Township of Canton to take any action that would fundamentally alter the nature of its
programs or services, or impose an undue financial or administrative burden.
Complaints that a program, service, or activity of the Charter Township of Canton is not accessible to persons with disabilities
should be directed to Barb Brouillette, Human Resources Coordinator, Charter Township of Canton, 1150 S. Canton Center Road,
Canton, MI 48188, (734) 394-5260.
The Charter Township of Canton will not place a surcharge on a particular individual with a disability or any group of individu-
als with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retriev-
ing items from locations that are open to the public but are not accessible to persons who use wheelchairs.
Publish: 3/10/2016
EC031016-1286 2.5 x 4.72
CHARTER TOWNSHIP OF CANTON
REQUEST FOR PROPOSAL
NOTICE IS HEREBY GIVEN that the Charter Township of Canton, 1150 Canton Center S., Canton, Michigan will accept sealed
proposals at the Office of the Clerk up to 3:00 p.m. Thursday, March 24, 2016 for the following:
Signage Design, Repair and Installation
Proposals may be picked up at the Finance and Budget Department, on our website at
, or you may contact
Mike Sheppard at: 734/394-5225. All proposals must be submitted in a sealed envelope clearly marked with the proposal name,
company name, address and telephone number and date and time of opening. The Township reserves the right to accept or reject
any or all proposals. The Township does not discriminate on the basis of race, color, national origin, sex, religion, age or dis-
ability in employment or the provision of services.
TERRY G. BENNETT, CLERK
Publish 03/10/2016
EC031016-1290 2.5 x 2.062
CHARTER TOWNSHIP OF CANTON
REQUEST FOR PROPOSAL
NOTICE IS HEREBY GIVEN that the Charter Township of Canton, 1150 Canton Center S., Canton, Michigan will accept sealed
proposals at the Office of the Clerk up to 3:00 p.m. Thursday, March 24, 2016 for the following:
Geotechnical Consulting Services
Proposals may be picked up at the Finance and Budget Department, on our website at
, or you may contact
Mike Sheppard at: 734/394-5225. All proposals must be submitted in a sealed envelope clearly marked with the proposal name,
company name, address and telephone number and date and time of opening. The Township reserves the right to accept or reject
any or all proposals. The Township does not discriminate on the basis of race, color, national origin, sex, religion, age or dis-
ability in employment or the provision of services.
TERRY G. BENNETT, CLERK
Publish 03/10/2016
EC031016-1289 2.5 x 2.062
NOTICE TO RESIDENTS
CHARTER TOWNSHIP OF CANTON
If you experience an overflow or backup of a sewage disposal system or storm water system, you must file a written claim
with the Charter Township of Canton, Division of Public Works within 45 days after the overflow or backup was discovered.
Notice should be mailed to Charter Township of Canton, Division of Public Works, 1150 S. Canton Center, Canton, Michigan
48188. Failure to provide the written notice will prevent recovery of damages. Contact the Division of Public Works at 734/394-
5150 for assistance immediately upon discovery of an overflow or backup.
THANK YOU
CHARTER TOWNSHIP OF CANTON
DIVISION OF PUBLIC WORKS
Publish: March 3 and March 10, 2016
EC031016-1287 2.5 x 1.625
He's been through the good
times and some bad ones during
his 27 years in government, and
he is leaving his home town of
Canton Township in some of the
best of times.
Retiring Canton Township
Supervisor Phil LaJoy presented
his final State of the Township
address to a packed crowd at the
Village Theater last week, prais-
ing the officials he has worked
with for their cooperation in
bringing Canton out of the
national recession into prosperi-
ty.
LaJoy said it took a team
effort in every department to
maintain township services in
the wake of the recession which
brought home foreclosures and
the subsequent losses in tax rev-
enue to the community when he
first became supervisor in 2009.
He credited employee conces-
sions, spending cuts and voter
approval of two tax increases to
fund public safety for helping
Canton “not just survive, but
thrive.”
For his final message, LaJoy
opted for a pre-recorded
address, shown on a large
screen, as he said he felt the
emotions that surround his deci-
sion to retirewould have impact-
ed his message. The speech was
delivered as part of the Canton
Chamber of Commerce lunch-
eon with more than 170 in atten-
dance. LaJoy served for 13 years
as a Canton Township trustee,
for six years in Lansing as a state
representative and eight years as
supervisor of the township.
He told the crowd that he was
happy to report that the state of
the township was “excellent”
and that Canton “remains the
safe, vibrant community we all
knowand love.”
LaJoy said Canton has
decreased the unfunded legacy
costs in the township by $17 mil-
lion by increasing employee cost
sharing in health care and mov-
ing to a self-insurance program.
He noted that refinanced debt
will save the township about
$200,000 during the next five
years. He mentioned the road
projects in the township and said
that Lotz Road will be paved
between Ford and Cherry Hill
this year.
He told the audience that
more than 1,300 new homes will
be started in Canton during the
next two years and that commer-
cial and retail growth continues
with several new businesses
including a Fresh Thyme
Market, Chipotle, T.J. Maxx,
Tom+Chee and Panda Express,
along with the Busch's Market
expected to open this fall.
LaJoy said that homes are
now safer in Canton with the
new rental ordinance which has
already been used on 900 single-
family homes and 800 apart-
ments.
He added that the crime rate
in the township fell 17 percent
from 2014-2015 for felonies and
said the public safety depart-
ment is now focused on a new
closer relationship with the com-
munity the officers serve.
The Summit on the Park
makeover and the development
of Patriot Park will benefit the
community, he said, while the
arts continue to flourish in the
township. He said the plans for
the new artist studios and an art
program for veterans is under
way at the former Ford factory
site in Cherry Hill Village under
the auspices of the partnership
for theArts andHumanities.
His remarks were met with
loud applause and appreciation
from the crowd including town-
ship officials andhis family.
LaJoy, obviously moved, said
previously that his retirement
plans include more family time
with his wife and four grandchil-
dren.
Camp time
Registration for 2016 Canton Leisure Services summer camp programs will begin in
person and online from 10 a.m. until noon this Saturday, March 12, during the
annual Camp Fair, which will take place in the Grand Ballroom at the Summit on the
Park Grand Ballroom,46000 Summit Parkway. In addition to registration and infor-
mation, refreshments and children's activities will be free for all who attend. The
Camp Fair represents the opening of Canton summer camp registration and also
kicks off the in-person registration for Canton Leisure Services Spring and Summer
classes and programs which include day camps, preschool camps, sport camps,
special needs programs, art camps, science and education camps and many
more. To schedule an appointment with a Summer Camp Concierge during the
event, call (734) 394-5474. For more information on the summer camp offerings like
the Canton Activity Crew sidewalk chalk art, at right, and other recreation and edu-
cation programs, call (734) 394-5460 or visit
.
